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GREAT YELDHAM PARISH COUNCIL.
THE MINUTES OF THE ANNUAL GENERAL MEETING OF THE GREAT YELDHAM PARISH COUNCIL,
HELD ON MAY 12TH 2005, IN THE READING ROOM, GREAT YELDHAM.
Present were:- Mr Cumaranatunge, (Chairman),
Mr D. Gray,
Mr T Ellis,
Mr R. Francis,
Mr M. Wood,
Mrs P. Slimming,
Mrs B. McNeill.
In attendance:- Mr R Liming. Clerk to the parish Council.
917 Apologies for absence:- Mr B. Sargeant, Miss S. Smith; County Councillor, Mr D. Finch.
District Councillor. Mr N.McCrea.
918. No Declarations of interest were recorded by members.
919. Election of Chairman for the year 2005/2006.
The Chairman requested the Clerk to take the chair for the election.
Proposals for the Office of Chairman were then called for.
Mr D. Gray proposed Mr Cumaranatunge, This was seconded by Mr T, Ellis.
Mrs B. McNeill proposed Mr M. Wood. This was seconded by Mrs P.
Slimming.
The Clerk requested those in favour of Mr Cumaranatunge to record their votes Mr D. Gray and Mr T. Ellis did so, making a total of two.
The Clerk requested those in favour of Mr M. Wood to record their votes.
Mrs B, McNeill, Mrs P. Slimming and Mr R. Francis did so, making a total of 3.
The Clerk the declared that Mr M. Wood had been elected as Chairman for the
Year 2005/2006 and requested Mr M Wood to take the Chair.
920. Mr M. Wood signed the incoming Chairmans Declaration of Acceptance
of Office for the year 2005/2006.
921 Election of Vice Chairman for the year 2005/2006.
The Chairman called for nominations for the position of Vice Chairman,
Mr D. Gray proposed Mr Cumaranatunge but was unable to find a seconder.
Mrs McNeill then questioned the Chairman as to what the position of the
existing Vice Chairman, who was absent from the meeting, was. The
Chairman replied that Miss Smith had indicated that she could not take the
office again because of a very large personal workload. Mrs McNeill then
proposed Mr R. Francis, but he declined There being no other nominations
the Chairman declared that the election of a Vice Chairman would now be
deferred to the June meeting.
Page Two.
922. Appointment of representatives to outside committees.
Six members of the Parish Council are required to serve on the Sports Ground Committee, together with the Chairman of the Parish Council, who
will be ex-officio, in order to comply with the Declaration of Trust.
Mr Cumaranatunge requested that a letter, addressed to the Chairman, received from a member of the ground staff, should be read to the meeting.
The letter was then scrutinised by the Chairman who decided that the contents of the letter should be referred to the Sports Ground
Committee, but copies were passed to members to read before voting.
Members were then requested to volunteer their services in forming this
Committee. Mr Gray and Mr Cumaranatunge felt they were unable to assist.
Mrs Slimming, Mrs McNeill, Mr Francis, Mr Ellis and Mr Wood put their
names forward and it was then proposed that the final formation of the
committee should be completed at the June meeting when absent members
could be consulted.
923. Standing Orders.
It was proposed By Mrs McNeill and seconded by Mrs Slimming that the
N.A.L.C revised July 2003 standing Orders, be adopted for the year 2005/6
Members unanimously resolved to adopt the Standing Orders for 2005/2006
924. It was proposed by Mrs Slimming and seconded by Mrs McNeill that the
revised January 2004 financial regulations be adopted.
Members unanimously resolved to adopt the revised financial regulations.
925. The minutes of the A.G.M. meeting held on the 6th May 2004 were approved by
members as a correct record.
926. The minutes of the Parish Council meeting held on 7t March 2005 were
approved by members as a correct record.
927. Chairmans Report.
Refer attached report.
928. Essex County Councillors Report.
Mr David Finch when offering his apologies had requested that the meeting be
informed of a Full Council meeting , to be held on Tuesday 17th May 2005 that
he will be attending. At the meeting the policies that will be followed for the
next four years will be decided. It is Mr Finch's intention to give the Parish
Council a full report on these matters in the June meeting of the parish Council
929. District Councillors Report.
Mr McCrea when making his apologies requested that the meeting be informed
that because of the General Election taking over the Parish Councils regular
Village Hall booking and having to alter their meeting date, he was unable to
alter previous commitments. He will however make a full report in the June
meeting.
Page Three.
930. Village Hall Report.
Because of the absence of the Chairman, (Miss. S. Smith) Mr M. Wood gave an
update on events that had occurred throughout the past year. The flat roof to the
rear of the hall, had been re-felted The entire floor had been sanded to level off
raised sections, and then sealed. To comply with the Disability Discrimination
act 1995, disability facilities together with a new access have now been installed
The hall is now considered to be in excellent order.
931. Sports Ground Report.
Refer attached report.
932. St Andrews School Report.
Refer to attached report.
933. St Andrews Church Report.
Refer attached report.
934. Footpath Report
Mrs Lampart reported that the eight mile walk was in good condition and
reminded everyone that it was there for the enjoyment of everyone.
935. United Charity's Report.
The clerk reported that the charity exists mainly to support the fabric of St:
Andrews Church. However, donations had been made to other causes in the
Past year. Subject to funds, other requests might be considered.
936. Education Foundation Report.
The Clerk reported that a sum in excess of £800.00 had been donated last year
to children leaving their starter school for the purpose of purchasing the
appropriate clothing required by their new school.
937. Parish Council Financial Report.
The clerk reported that because of the new system of auditing, the accounts
Would not be available until the June meeting.
938. Other matters raised by Parish Electors.
Mr Bickers requested a public meeting to consider the location of the proposed
Doctors Surgery. This was refused by the Chairman who pointed out that the
required meetings had already taken place, but, that if anyone could put
forward an alternative viable location, the Parish Council would be interested in
hearing of it the Chairman agreed to meet members of Whitlock Drive at a
later date.
Page Four.
939. Correspondence.
Correspondence addressed to the Parish Council was presented to members and
Referred for filing or further action where appropriate.
940. Planning Applications.
Three applications were received from B.D.C. for consideration.
a. Alteration to Boundary Line on existing application. No objections.
b. Application for new House at 'Westwoods' North Road Gt: Yeldham.
No objections.
c. New Rear Bedroom at Hyde Wood Road, Gt. Yeldham. No Objections.
941. Accounts for payment
were considered by members and passed for payment.
The Chairman closed the meeting at 2215hrs.
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