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GREAT YELDHAM PARISH COUNCIL MINUTES OF THE MEETING HELD ON THURSDAY 2ND JUNE 2005 Present were:- Mr M. Wood. (Chairman), Mr Cumaranatunge, Mr B. Sargeant, Mr R. Francis. In attendance:- Mr R. Liming. Clerk. County Councillor Mr D. Finch. Public Question Time: Before taking questions from the public, the Chairman informed the meeting that he would read aloud letters received from, Mr A, Martin, Mrs S. Yeo and Mr B.J. Simpson. All three letters expressed concern by the change of Chairman at the A.G.M. and questioned the legality of members of the Parish Council to do so. A fourth letter, received from Mrs Tabrum, club secretary to the Veterans Club, expressing the same views, had been answered by telephone by Mr M. Wood, the Parish Council Chairman. The Chairman explained to the originators of the letters that the actions of the Parish Council had been perfectly correct and that the minutes referred to in their letters were an accurate record. The Clerk reported to the meeting that he had, together with Mr Cumaranatunge, telephoned Mrs Joy Sheppard of the Association of Local Councils for reassurance on this matter and it had been clearly explained to Mr Cumaranatunge that members of the Parish Council could elect whoever it was they wanted as Chairman. (Mr Cumaranatunge denied this.) Mrs Yeo then expressed concern because the Chairman had answered Mrs Tabrums letter by telephone. This action, it was alleged, had caused Mrs Tabrum much distress. Mr Wood regretted any distress that had been caused to Mrs Tabrum and stated that as a matter of policy, all enquiries, would in future be answered by letter. County Councillor Mr D. Finch gave an update on various projects he was pursuing on behalf of Great Yeldham and in particular, the 'Cars for Sale' situation opposite the Post Office. Minutes of the meeting. 942/492. Apologies for absence. Received from Mrs McNeill. Mr D. Gray. Mr T. Ellis. 943/493. No Declarations of Interest were recorded by members. 944/494. It was resolved by members that the minutes of the meeting held on 12.5.05 be approved as a correct record. Mr Cumaranatunge requested that minute 438 should record the sentence that, the clerk requested Mr Bickers to call for a show of hands, be attached to the minutes. intended Page Two 945/495. Correspondence. A letter received from B.T. Payphones outlining rationalisation proposals for the Phone Box situated outside the Reading Room concerned members. It was felt that the Phone Box served a very necessary public service and should remain as it is now. B.T should be informed of the Parish Councils concern. Other letters of information to the Parish Council were noted and referred for filing where required. 946/496. Planning Applications, Application No 05/01036/Ful (Tool Shed to side of existing building) 20 Ridgewell Road,. was considered by members. No objections were recorded. 947/497. Doctors Surgery. The Chairman explained to the meeting the situation of the intended Doctors Surgery from the information available to him from all concerned parties. The planning application for the new surgery is made by the developer after consulting the Care Trust and the Doctors as well as the Parish Council. The first application was for a plot to be provided on Parish Council land at The top of Whitlock Green. That application was withdrawn and we await a fresh application. It is possible that to foster better community relations, the Care Trust may prefer a position further down the slope to provide green space above it for the local residents. In that case we would be more likely to get a surgery for the village by going along with the Care Trusts choice than by insisting that it goes at the top of the slope. The Care trust are short of money and Whitlocks Green is the only site on offer which is virtually free of charge. It is also the most central and the cheapest to to develop. The Care Trust is evaluating two other sites which have been suggested by the residents of Whitlocks Green, after having advisory consultations with the Chairman of the Parish Council. These are less convenient, more costly to purchase and more costly to develop. 948/498, Appointment of Vice Chairman. Mrs P. Slimming was proposed by Mr R. Francis and seconded by Mr B. Sargeant. 949/450 Parish Council Sports Ground Representatives It was decided by members to defer the appointments until the July or September meeting. 950/451. Letters of resignation had been received from Miss S. Smith and Mr T. Ellis. Miss Smith was in her final year of a university degree and together with other Page Three. personal commitments could not find the necessary time to devote to the Parish Council. Mr Ellis recently married and has now moved to Brentwood. Members wished them both well and requested that letters of thanks, for services rendered, be sent to them. 951/452. A gift of £1000.00, to be used for any community purpose, from the Essex County Council, was discussed by members and it was resolved that the sum of £500.00 be given to the Sports Ground Committee and £500.00 to the Village Hall Management Committee. 952/453. Accounts for year 2004/2005. It was resolved by members that the accounts for the year 2004/2005 be passed for audit. 953/454. Item 12 of the Agenda, (AGM Procedure) was withdrawn by Councillor Mr Cumaranatunge. 954/455. Accounts for payment were considered by members and approved for payment. The Chairman closed the meeting at 22.20 hrs.

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