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THE MINUTES OF THE ANNUAL GENERAL MEETING HELD ON THE 4TH MAY 2006 AT 7.30 PM IN THE READING ROOM, GREAT YELDHAM Present were: Mr. M. Wood. (Chairman), Mrs. P. Slimming, (Vice Chairman), Mrs. M. Baker, Mrs. B. McNeil,. Mr. C. Cumaranatunge, Mr. D. Dyson, Mr. R. Francis, Mr. I. Spencer, Mr. B. Sargeant. In attendance: Councillor Mr. D. Finch. District Councillor, Mr Nigel G. McCrea. Mr. R. Liming. Clerk to the Parish Council. Declarations of interest from members. None recorded. Compliance with the ethical framework: The Chairman reminded members of their duty to register any interests required to be registered under paragraphs 12 & 13 of the code of conduct. Requested members to review their respective Registers of Interests; and advised them of their duty under paragraph 14 of the Code of Conduct to provide written notification to the Monitoring Officer within 28 days of becoming aware of any changes. Public Question Time: Two members of the public requested information as to why the Sports Pavilion was in such a bad state of repair: and if it could be confirmed that the Football Club had not paid any hiring costs for the past 18 months. Councillor Mr. R. Francis, the Treasurer of the Sports Ground Committee, informed the meeting that quotations had been received for the required maintenance work and it was hoped that work will commence within the next few weeks. The Football Club had been invoiced for the outstanding arrears and the matter should be resolved very quickly. More information would be available at the A.G.M. to be held on the 18.5.06 in the Sports Ground Pavilion. Members of the public were then invited to support the committee. AGENDA 1034. ELECTION OF CHAIRMAN FOR THE YEAR 2006/2007. At the request of the Chairman the Clerk asked members for nominations for the office of Chairman for the year 2006/2007 Mrs B. McNeill proposed Mr Mark Wood. This was seconded by Mr R. Francis. The Clerk then asked for other nominations. As no other nominations were proposed Mr. Mark Wood was elected to the office of Chairman to the Great Yeldham Parish Council for the year 2006/2007. 1035. DECLARATION OF ACCEPTANCE OF OFFICE. Mr Mark Wood signed the Declaration of Acceptance of Office. 1036. ELECTION OF VICE CHAIRMAN. Mrs. M. Baker proposed Mrs. P. Slimming. Seconded by Mr. I. Spencer. No other nominations were received and Mrs Slimming was elected to the office of Vice Chairman of the Great Yeldham Parish Council. 1037. DECLARATION OF ACCEPTANCE OF OFFICE. Mrs. P. Slimming signed the Declaration of Acceptance of Office. 1038. TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES. Mr. D. Dyson proposed that existing representatives be re elected en bloc. Seconded by Mr. R. Francis. 1039. ADOPTION OF STANDING ORDERS. The revised (July) National Association Of Local Councils Standing Orders were adopted by the Parish Council for the year 2006/2007 1040. ADOPTION OF FINANCIAL REGULATIONS. The Financial Association of Local Councils (revised January 2004) were adopted by the Parish Council for the year 2006/2007 1041. DELEGATION OF POWERS. Members delegated power to the clerk to allow him to consult with any three members of the council in order to achieve a decision on planning documents received in dates out sequence with other parish meetings. 1042. MINUTES. Mr Cumaratunge requested that minute No 1033 be amended to read, CARE TRUST & DEVELOPERS, replacing the word DOCTOR. Members agreed with this alteration subject to confirmation from the recording of the meeting. Subject to this the minutes would be confirmed at the next meeting. 1043. TO REVIEW THE PAY AND CONDITIONS OF EXISTING EMPLOYEES. The clerk being the only employee of the council, members concluded that everything was in order. 1044. QUESTIONS FROM COUNCILLORS. Mr Cumaranatunge asked if the clerk should now be doing the accounts and what had happened to the software solutions programme that had been installed in 2003. It was explained to Mr Cumaranatunge that the software was now out of date, also it was expensive to maintain. Mr Cumaranatunge was reminded that it was he as chairman, together with the endorsement of the Parish Council who had authorised the employment of Mr G. Thomas FCA to complete the accounts throughout the year, thereby allowing the clerk to spend his contracted hours on matters more beneficial to the Parish Council. 1045. CORRESPONDANCE. Letters addressed to the Parish Council containing matters of interest to members were read to the meeting and referred for filing when required. 1046. PLANNING. Application No 2006 20848. 2006 20949. FUL. Internal alterations together with end extension to rear of house. No objections recorded from members. 1047. ACCOUNTS for PAYMENT were considered for payment and approved for payment. 1048. CHAIRMANS REPORT Refer attached report. 1049. ESSEX COUNTY COUNCILLORS REPORT (Mr. D. Finch) Refer attached report. 1050. BRAINTREE DISTRICT COUNCILLORS REPORT. (Mr. Nigel G. McCrea) Refer attached report. 1051. READING ROOM REPORT. Mrs. M. Baker reported that the day to day expenditure of running the Reading Room was being met by full bookings, and expressed the thanks of the committee to all members of the community for supporting them. Damage to the windows of the building by vandals had been experienced and the outcome of inquiries by the Police are awaited. Mrs Baker concluded the report by thanking all of the Reading Room Committee for their hard work throughout the year. 1052. SPORTS GROUND REPORT. Refer attached report. 1053. ST ANDREWS SCHOOL REPORT. Refer attached report. 1054. FOOTPATH REPORT. Refer attached report. 1055. EDUCATION FOUNDATION REPORT. The clerk reported that a sum in excess of £800.00 had been donated last year to children leaving their starter school for the purpose of purchasing the appropriate clothing required by their new school. 1056. UNITED CHARITY’S REPORT. The clerk reported that the charity exists mainly to support the fabric of St Andrews Church. However, donations had been made to other causes in the past year, subject to funds, other requests might be considered. 1057. PARISH COUNCIL FINANCIAL REPORT. The clerk reported that Audit for the year 2004/2005 had been successfully completed on the first submission. For the year 2005/2006 12 monthly Income & Expenditure accounts were available for members inspection. Throughout the year the Parish Council had worked within its budget. 1058. NEIGHBOURHOOD WATCH REPORT. Refer attached report. 1059. BURIAL GROUND QUOTATION. A quotation for Burial Ground maintenance, received from Mr K. Metson for the year 2006/ 2007. Members approved the quotation with the addition of two extra cuts on the roadside boundary to be included in the year, (Making a total of four). The meeting closed at 2130 hrs.

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