Great Yeldham Reading Room
 Conditions of Use
(Updated August 2010)

(These Conditions apply both to regular and casual users.)

1 The hirer must be over 18 years of age.
2 A non returnable deposit of £10 is required to secure each booking.
3
  • The balance of the hire charge together with a refundable deposit of £35 is required on collection of the key before the event.
  • Deductions from the £35 refundable deposit may be made in the case of any minor loss or damage or if additional cleaning costs are required following an event.
  • If keys are lost, then their replacement, and the associated fitting of new locks, will be charged at £40.
4 Hirers will be held responsible for the building and contents during the period of hire. Where any damage occurs [over and above the value of the £35 deposit] the resulting cost of making good the damage will be invoiced to the person or organisation hiring the Reading Room.
5 Bookings are accepted at the discretion of the Management Committee.
6 The Reading Room will normally be closed (ie not available for use) between 12 noon and 4 pm on Tuesdays, to allow for cleaning.
7 No more than 130 people may be in the building at any one time.
8 Other than for a special event, agreed with the Management Committee, the hirer will ensure that no animals or birds are brought into the premises, other than dogs trained to support those with a disability, e..g guide dogs.
9 The Reading Room is licensed for music and dancing but not for the sale or consumption of alcohol. The hirer must arrange any necessary extra licensing. See the Reading Room page of www.greatyeldhampc.org or contact Braintree DC for information about Temporary Entertainment Notices (TENS).
10 The hirer is responsible for the safety of any electrical or other equipment brought into the premises.
11 The hirer is responsible for ensuring that any noise (including music) is kept at a level which is unlikely to disturb local residents.
12 Temporary notices or decorations must not be fixed to the walls in any way that would leave marks or damage to the paintwork. Please affix them to the notice boards and/or windows instead and remove them before vacating the premises.
13 If you find anything broken or not working in the hall, please report it to the Booking Clerk.
14 A First Aid kit and Accident Report Book have been provided in the kitchen. Please ensure that any accident, no matter how minor, is recorded in this Accident Book.

Also please ensure you report any incidents to the Booking Clerk.
15 If preparing, selling or serving food, please observe all relevant food hygiene regulations. No animals are allowed into the kitchen at any time.
16 All lights and heating must be switched off before leaving the premises, otherwise a charge of £10 for every 24 hour period or part thereof may be made to the last person hiring the hall.
17 The bar area must be left clean and tidy at the end of the hire period and any drinks/alcohol not consumed are to be removed. Cleaning equipment and materials can be found by the chair store and in the kitchen.
18 All items remaining after an event, eg unsold jumble, must be removed from the premises prior to vacating the property. Please do not put large quantities of recyclable materials into the black wheelie bin; take it to a recycling centre as the hall is not provided with a green wheelie bin.
19 All remaining food should be removed and the kitchen worktops and floor left clean and tidy. Spillages should be cleared up.
20 All crockery and cutlery used, which belongs to the hall, must be thoroughly cleaned with hot soapy water, dried and put away prior to vacating the premises.
21 All rubbish must be removed before leaving the premises. Rubbish sacks are provided in the kitchen for this purpose. Please place the filled rubbish sacks in the black wheelie bin outside and close the lid. (The hall is not provided with a green wheelie bin for recyclable waste.)
22 Please leave the window curtains and stage curtains open before leaving the premises.
23 The premises must be secured prior to leaving. Ie all doors must be locked/bolted, all windows locked shut, all interior doors shut. All items within the premises should be checked and left safe and secure.
24 Fire escape routes must be kept clear of obstructions at all times.

The booking clerk will ask you to sign a form of agreement with these conditions when you collect the key.