2. The complete hire charge together with a refundable deposit of £35 is required on collection of the key before the event.

Deductions from the £35 refundable deposit may be made in the case of any minor loss or damage or additional cleaning costs following the event.
Replacement of lost keys and fitting new locks will be charged at £25.

3. Hirers will be held responsible for the building and contents during the hiring period. Were any damage occurs [over and above the £35 deposit] the resulting cost of that damage will be invoiced to the person or organisation entering into this hiring agreement.

4. Bookings are accepted at the discretion of the Management Committee.

5. The Hirer will ensure that no animals or birds are brought into the premises, other than guide dogs or dogs trained to support those with a disability. [Other than for a special event agreed by the management committee].

6. The Hall is licensed for music and dancing but not for the sale or consumption of alcohol. The hirer must deal with any necessary licencing. See www. greatyeldhampc.org Reading Room page or contact BDC for information about TENS (Temporary Entertainment Notices).

7. The bar area must be left clean and tidy at end of hiring period and any drinks /alcohol not consumed are to be removed.

8. The Hirer is responsible for the safety of any electrical equipment brought into the premises.

9. Temporary notices or decorations should not be fixed to the walls in any way that would leave marks or damage to the paintwork.

10. A First Aid Kit and Accident report book have been provided in the kitchen. Please ensure any accident no matter how minor is recorded in this accident report book.
Also please ensure you report any incidents to the booking clerk.

11. The Hirer shall if preparing selling or serving food observe all relevant food hygiene legislation and regulations.
No animals shall be allowed into the kitchen area at any time.

12. All lights and heating must be switched off before leaving. Otherwise a charge of £10 for every 24 hour period or part thereof may be made to the last person hiring the hall.

13. All rubbish must be removed from the premises and taken away prior to vacating the property. It must not be left in bin bags outside the Hall as the refuse collection service will not collect them.

14. All unsold items e.g. jumble must be removed completely from the premises prior to vacating the property. DO NOT leave these items outside the hall for refuse collection.

15. All crockery used belonging to the hall must be thoroughly cleaned with hot soapy water, dried and packed away prior to the Hirer vacating the property.

16. All spare food should be removed and the kitchen worktops and floor left clean and tidy. Spillages should be cleared up.

17. Before leaving please flush the gentlemen's urinal if it has been used.

18. Please leave the window curtains and stage curtains open before leaving the building.

19. The premises must be secured prior to leaving. I.e. all doors must be locked/bolted, all windows locked shut, all interior doors shut. All items within the premises should be checked and left safe and secure.

20. Bookings are accepted at the discretion of the Management Committee.

21. Fire escape routes must be kept clear of obstructions at all times.

The booking clerk will ask you to sign a form of agreement with these conditions when you collect the key.

Hiring Conditions as revised Oct 2008.